2021 AGM Notice and Meeting Papers
The 2021 Annual General Meeting of SERVICE ONE Mutual will be held via Video Conference on Wednesday 17 November 2021 at 6.00pm.
For maximum safety of members and staff, the Annual General Meeting will be held virtually via Video Conference.
A Notice of Meeting which includes details of Ordinary Business items, Special Business and Explanatory notes is attached for Members.
Members who wish to receive a printed notice of the meeting and/or obtain the business papers or appointment of Proxy forms in relation to the meeting can do so by calling Rebecca Dorahy (02) 6215 7142.
Eligible Members must pre-register between 1 November 2021 and 1pm, 17 November 2021 by emailing email@example.com advising of their intention to attend and confirming their membership number and date of birth.
Note that pre-registered members will be able to enter the meeting from 5pm on 17 November 2021.
Prior to the Annual General Meeting you will receive an email which will contain a link that can be used to attend the virtual meeting.
If you experience difficulty you can contact Rebecca Dorahy on 02 6215 7142 or alternatively firstname.lastname@example.org
The Ordinary Business of the meeting will be:
To receive and consider the Company’s Annual Financial Report, Directors’ Report and Auditor’s Report.
To consider and, if thought fit, pass the following ordinary resolution:
‘That the proposal by the Board of SERVICE ONE Mutual Limited, in accordance with Rule 13.3(2) of the Constitution, to determine a limit of six (6) on the total number of Directors appointed by the Members is approved.’ Refer to the Explanatory Statement on page 2.
To consider and, if thought fit, pass the following ordinary resolutions (Appointment of Directors):
that Roslyn Hughes be appointed as a Director of SERVICE ONE Mutual Limited
that Ayesha Razzaq be appointed as a Director of SERVICE ONE Mutual Limited
The special business of the meeting will be to consider and, if thought fit, pass the following resolutions as special resolution:
that the Company’s Constitution be amended in the manner set out in Annexure A to the Notice of the Annual General Meeting.
Refer to Annexure A on pages 3 and 4 of the Notice of the Annual General Meeting. For reference, a marked up version of the Constitution can be found here.
There is no other special business.
Members entitled to attend and vote at this meeting of the Company are entitled to appoint a Proxy to vote on their behalf. A Proxy need not be a Member of the Company. Refer to Proxy Form.
Note that attending pre-registered members do not need to stay for the entire meeting and can choose to vote upon entry to the meeting.
Members may submit questions in advance of the meeting by emailing them to Rebecca Dorahy at email@example.com by 5pm Tuesday 16th November.
Questions should relate to the business of the meeting. Members will also have the opportunity to ask questions during the meeting in relation to the formal items of business.